For purposes of this Policy, personal data is information which relates to you and which identifies you or is capable of identifying you as an individual. This information may be provided to us by you, generated as a result of being recruited by or applying to work at Buffalo Soldiers or provided to us by other sources, such as prior employers or pre-employment screening providers.
1. Scope of this Policy
This Policy applies to any personal data which you submit (a) through the Careers page of this website (the “Site”) (https://www.BuffaloSoldiersDigital.com/careers) as part of an application for employment at any of Buffalo Soldiers’s offices, and (b) at any time during the job application process. This Policy also covers personal data you may submit as part of a general inquiry related to employment opportunities with Buffalo Soldiers (directly to someone at Buffalo Soldiers or via this Site) or which you might provide to Buffalo Soldiers at a recruiting event. This Policy does not apply to information you submit through any other site or service that we own or operate. Our other sites have their own privacy policies.
2.Identification of the data controller
4.Types of personal data we collect
In order to manage your application or inquiry and in furtherance of our business interest in recruiting great people into our teams, we need to collect certain personal data about you.
We collect your personal data, including, but not limited to, the following:
Personal details and contact information: This may include information such as name, preferred pronouns, contact information (e.g., home address, telephone number and personal email address).
Recruitment and application details, education and training information: This may include information such as information contained in letters of application and CVs, previous employment background and references, technical skills, educational background, professional qualifications and registrations, training courses attended, language capabilities and other relevant skills, nationality and right to work.
Assessment details: If we ask you to attend an interview (either in person or by telephone or video), we may generate information about you such as assessments or interview notes.
Results of background checks: If we make a conditional offer of employment or contract or internship, we will perform a background check as permitted by applicable local law in order to protect the legitimate business interests of Buffalo Soldiers, our employees, customers and users. We will consider the results of these checks as permitted by local laws.
Except as described above, we will not request or otherwise collect information about your health, racial or ethnic origin, political opinions, religious or philosophical beliefs, or sexual orientation or your genetic information or biometric information through the on-line application or during the application process unless the law, as an exception, requires us to do so. We, or a third-party background check company under direction, may check criminal history records for information about convictions, but only if and to the extent permitted by applicable law.
5.How we use your personal data
We use your personal data for the purpose of answering queries you’ve submitted to Buffalo Soldiers, and managing the various tasks associated with processing applications and assessing the suitability of candidates for employment with Buffalo Soldiers. We may use your personal information to conduct a background check on you but only after extending a conditional offer of employment. We will retain your personal data for recordkeeping purposes. In addition, if you are hired, Buffalo Soldiers will maintain your personal data and use it to administer the employment relationship. Buffalo Soldiers will not use your personal information to engage in automated decision-making.
If you are not hired for the position for which you initially apply, we may use your personal data to consider you for future job openings. We also may use your personal data to contact you to find out whether you are interested in applying for new job openings.
Lawful basis for processing your personal data
Consent: Where applicable data protection law requires a lawful basis for collecting, using, disclosing, transferring across borders and otherwise processing your personal data, the Company relies on your consent to do so unless another lawful ground for processing your personal data is available.
Legitimate Interests: Collecting and processing the above categories of personal data is also necessary for Buffalo Soldiers to pursue its legitimate business interests in hiring suitable candidates and seeking information from previous employers and references concerning candidates’ work performance and reliability. It is also necessary to pursue Buffalo Soldiers’s legitimate interests in maintaining a talented workforce as well as a talent pool, and that allows Buffalo Soldiers to consider you for future suitable roles.
Performance Of An Agreement With You: For positions that are subject to a written employment agreement, we will collect and process your personal data (a) to take steps, at your request, before entering into the employment agreement, and (b) to fulfil our responsibilities under the employment agreement.
Compliance With Laws: We also use the information to fulfil legal or regulatory requirements if necessary. When collecting your personal data is mandatory (either because of applicable law or in accordance with a contractual requirement), this will be stated at the time of collection of the personal data. If you choose not to provide the mandatorily required personal data, we might not be able to consider your application for employment.
7.Safeguards for, and retention of, your personal data
Buffalo Soldiers maintains appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction, loss, or alteration, as well as unauthorised access, use or disclosure. The information you provide will be held securely by us and/or our data processors whether the personal data is in electronic or physical format.
Your submissions of information to our secure server are protected by Hypertext Transfer Protocol Secure (“HTTPS”), utilized by many popular browsers to safeguard transmissions. This technology allows us to use encryption tools to protect information transmitted between your computer and our server. After we have received your information, access to it is limited to employees with a need to know.
If you are hired or retained, we will retain your personal data as part of your employee file for the duration of your employment at Buffalo Soldiers and for as long as permitted or required by law thereafter to comply with our legal obligations, to resolve disputes and to enforce our agreements.
If you are not hired or retained, or elect to withdraw or decline our offer, we will retain your personal data for one year unless (a) a longer or shorter retention period is required by applicable law, or (b) you consent to our maintaining your personal data, so we can keep you in mind for future recruitment.
We also retain this information for other reasons, including in case we face a legal challenge in respect of a recruitment decision and to help us better understand, analyse and improve our recruitment processes.
If you do want us to retain your information for consideration for other roles, or want us to update it, please contact privacy@BuffaloSoldiers.in. Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.